Palisades Association Neighborhood General Meeting – Thursday, April 11, 2024

Published March 17, 2024

Mingling, Light Snacks and Info Booths 6:30 – 6:45 pm

Meeting 6:45 – 8:30 pm

PARK ACADEMY, 1915 SOUTH SHORE BLVD. LAKE OSWEGO

ALL ARE WELCOME!

If you can not join us in person please join us via ZOOM using this link.

Participants will be muted throughout the meeting. Feel free to add comments and questions in the chat portion. Best efforts will be made to relay your message out loud during the meeting at the appropriate time.

The purpose of the PNA is to provide a citizen advisory committee through which they may work together for the general improvement and enhancement of neighborhood impact on City decisions affecting the neighborhood.

AGENDA (subject to change)

6:30 pm Sign in, Mingling, Sandwiches and Snacks

6:45 pm Start of Meeting

Welcome – Frederique Lavios, Chair (1 min.)

Park Academy Intro – Liz Dove, Development Director (5 min.)

Opening Comments – Frederique Lavios, Chair (2 min.)

  • Housekeeping items
    • Purpose fo the PNA
    • Meeting protocols
    • Zoom participants will be muted throughout the meeting. Use ‘Chat’ for questions and comments.
    • In-Person audience – Q & A after each presentation
    • Intro to Joe Avila

New Website – Joe Avila (2 min.)

Approval of Meeting Minutes – Chuck Buck, acting Secretary (2 min.)

Treasurer’s Report -Jon Thies, Treasuer (3 min.)

Voting + Palisades Leadership Team Intros– Frederique Lavios, Chair (4 min.)

  • Online voting ends at 10 PM April 11
  • Paper ballots accepted until end of tonight’s meeting
  • Leadership Team Introductions and Overview

Committee Reports

  • Emergency Preparedness – Rick Eilers (10 min. + Q& A)
    • April 21 Neighborhood Emergency Prep. Brainstorming via Zoom. All are invited.
    • 2 week Ready, 4 Weeks Best
    • Update on City’s Neighborhood Enhancement Grant
    • FRS Radio Net within the Palisades Neighborhood
  • Update on PNA Advocacy regarding “Reliability and Safety Concerns of Our Neighborhood and Homes” – Roger Gray (3 min. + Q& A)
  • Traffic and Safety in our Neighborhood – Rob Heape, (10 min. + Q& A)
    • Update on our communication with the City Manager and City Council
    • Other news
  • Parks and Land Use Committees – Nancy Sage & Chris Durkee (5 min. + Q& A)
    • Update on Rassekh Park – Nancy Sage
    • Update on C3 site development (Stafford Project) – Chris Durkee/Ken Allen
    • Other news
  • Frederique Lavios, Chair – announcement re: break

    Break – Refreshments and Mingling (15 min.)
  • Call-To-Action: Upcoming deadline for applying to City Boards & Commissions Information Session on Thursday, April 18th at 5pm – Meg Wilkinson ( 1 min. Q& A)
  • Electing City Councilors who support neighborhoods – Meg Wilkinson ( 1 min. + Q& A)
  • Events Committee – Anne Mulligan (2 min. + Q& A)
  • Sustainability Committee – Kikki Avila (2 min. + Q& A)
  • Newsletter – Carrie Love (2 min. + Q& A)
    • New editor (self introduction)
    • Send us content via website
    • New section: Send in your pics to feature your dog

Public Comments (2 min. per person please)

Closing Comments

8:30 pm Adjourn

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Neighborhood Enhancement Program (NEP) Project Coordinator

Primary Role:

  • Handles NEP grant applications, grant approvals, reviews receipts for reimbursement and is the single point of contact between the entire Palisades Neighborhood Association (PNA) and the City.
  • To be successfull in this role you should be organized, communicative.
  • Time commitment: From 8-12 hrs. throughout the year

Process:

  • Accepting NEP proposals: Anyone living in the Palisades Neighborhood Association can submit proposal(s) to the NEP Coordinator along with estimated costs throughout the year. They should follow the application guidelines and answer the questions related to their proposal.
  • PNA Board will Vote on Which Items To Include in our NEP Proposal: During the month of March PNA board meeting the NEP Coordinator asks the board to vote on the proposed item(s). NEP Coordinator encourages person(s) proposing the item(s) to attend the meeting to answer questions that might come up. The PNA board then votes on which items should be included in the NEP grant proposal.
  • Developing and Submitting the NEP Grant Proposalt: During the NEP grant proposal period (usually the month of May) the NEP Project Coordinator:
    • Fills out the NEP grant proposal application based on items approved by the PNA Board;
    • Gets sign offs from the PNA Chair
    • Submits the proposal form to the city in early May for the initial review process
    • Provides additional information requested by the city
    • Revises and submits the final application to the City by the deadline (typically May 31).

What Happens Next:

  • Iris McCaleb from the City forwards the NEP grant proposals to the grant review committee and then to the City Council who review it and awards certain grants.The NEP Coordinator will receive a letter of award from the City and will share it with the PNA Leadership Team.
  • As items are purchased from the approved grant list, the project close-out form is filled out by the person requesting reimbursement. They will attach digital copies of receipts and photos and then submit all to both the NEP Project Coordinator and the PNA Chair. The NEP Project Coordinator submits the reimbursement request to Iris at the City for reimbursement.
  • Reimbursement checks are then sent directly to the person who purchased the item(s).