Notes about Oct 17, 2019 General Meeting

Published October 18, 2019

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I’d like to thank everyone who attended last night’s general meeting.  Many in attendance were (and are) very passionate on this subject.  Even so, I felt everyone was respectful during the meeting and since I am very new at this, I am grateful for that courtesy.

At the meeting a motion was made and seconded to vote on the opposition to the proposed communications tower in Cook’s Butte Park. By far most in attendance were opposed to the proposal. I would like to add some context to that vote. There are 1500 (at least) households in the Palisades neighborhood. The PNA board feels its responsibility is to represent as much as possible the sentiment of the entire neighborhood on any particular matter, not solely those opposed, or for that matter in support of, any particular measure. To that end, we created the survey on the PNA website to allow anyone in the neighborhood to express their opinion on the proposed communications tower. However, some at the meeting felt that the survey did not provide enough information or clarity so the board agreed to let several volunteers help us edit the survey to better present the proposal. When the revised survey is ready, we’ll re-post it on this site and do our best to notify everyone by various other means as well. Following the survey, we’ll compile the results and include them (as well as the vote results from the general meeting) in an association statement to the city planning staff. That statement will be entered into the record for consideration by the Development Review Commission. While no survey is perfect, we hope to get a sense of the entire neighborhood’s opinion on the proposal. We urge everyone in the Palisades neighborhood to participate.

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Neighborhood Enhancement Program (NEP) Project Coordinator

Primary Role:

  • Handles NEP grant applications, grant approvals, reviews receipts for reimbursement and is the single point of contact between the entire Palisades Neighborhood Association (PNA) and the City.
  • To be successfull in this role you should be organized, communicative.
  • Time commitment: From 8-12 hrs. throughout the year

Process:

  • Accepting NEP proposals: Anyone living in the Palisades Neighborhood Association can submit proposal(s) to the NEP Coordinator along with estimated costs throughout the year. They should follow the application guidelines and answer the questions related to their proposal.
  • PNA Board will Vote on Which Items To Include in our NEP Proposal: During the month of March PNA board meeting the NEP Coordinator asks the board to vote on the proposed item(s). NEP Coordinator encourages person(s) proposing the item(s) to attend the meeting to answer questions that might come up. The PNA board then votes on which items should be included in the NEP grant proposal.
  • Developing and Submitting the NEP Grant Proposalt: During the NEP grant proposal period (usually the month of May) the NEP Project Coordinator:
    • Fills out the NEP grant proposal application based on items approved by the PNA Board;
    • Gets sign offs from the PNA Chair
    • Submits the proposal form to the city in early May for the initial review process
    • Provides additional information requested by the city
    • Revises and submits the final application to the City by the deadline (typically May 31).

What Happens Next:

  • Iris McCaleb from the City forwards the NEP grant proposals to the grant review committee and then to the City Council who review it and awards certain grants.The NEP Coordinator will receive a letter of award from the City and will share it with the PNA Leadership Team.
  • As items are purchased from the approved grant list, the project close-out form is filled out by the person requesting reimbursement. They will attach digital copies of receipts and photos and then submit all to both the NEP Project Coordinator and the PNA Chair. The NEP Project Coordinator submits the reimbursement request to Iris at the City for reimbursement.
  • Reimbursement checks are then sent directly to the person who purchased the item(s).